The University Library archives all Refubium publications, indexes them, and ensures bibliographical cataloguing in Primo, supraregional catalogs, and various search engines.

Revised editions are saved as new versions (compare: Versioning).

In exceptional cases (justified by specific copyright issues) access to documents can be restricted by the editorial team.

Authors can, of course, cancel their agreements with the University Library. However, in order to have files deleted from Deutsche Nationalbibliothek's servers, authors have to turn to Deutsche Nationalbibliothek themselves.