Enrollment in a doctoral program

If you have been admitted to the doctoral program within the months of July until December, you may apply for enrollment for a winter semester. If you were admitted between January and June, you may apply for enrollment for a summer semester.

Procedure

As soon as you have been admitted to the doctorate, apply for enrollment. Save all required documents individually and name them according to their content. Accepted file formats are pdf, jpeg, png, bmp, docx with a maximum size of 2MB each. We do not accept links to external storage locations or zip files.

Send all required documents as e-mail attachments to the e-mail address imma-promotion@studium.fu-berlin.de with the subject "last name, first name, doctorate".

These address is only for submitting applications for enrollment /  applications for a change of degree program. If you have further questions about enrollment, please contact the Info-Service Studium or refer to our website "FAQ Enrollment", as the above e-mail address ("imma-promotion@studium.fu-berlin.de") will not answer any questions.

After you have submitted your enrollment documents, you will receive an automatically generated confirmation of receipt and, if necessary, a follow-up request for missing documents. Please check your spam folder if necessary.

Required Documents

1. Current letter of admission (issued by the doctoral committee of the department)

2. if applicable, confirmation of DRS membership/participation in Dahlem Research School (DRS) programs; available through the coordination of your DRS program. Contact information can be found on the DRS website for doctoral programs.

3. Completed and signed application for enrollment. If you are already enrolled at Freie Universität Berlin please use the application for change of programs (see also change of programs into a doctoral program).

4. Identification document showing your full last name, first name, date of birth and expiration date. You have the option to black out all other information. This copy of the ID document is used exclusively for identification purposes and at the same time protects against identity theft. The copy of the ID document will be destroyed after successful enrollment. Proof of a visa/residence permit is not required at the university. For more information, please visit the Berlin Immigration Office website.

Please note: A change of name for Trans, Intersex, and Non-Binary Students during the enrollment process is possible. Please find here which documents have to be submitted additionally.

5. University entrance qualification (Abitur or equivalent), if necessary a copy of an official translation

6. If applicable, the last certificate of enrollment from a German university with details of the course of study and all course related and university semesters

7. If applicable, exmatriculation certificate of your last German university attended (not applicable if you last studied at Freie Universität Berlin)

8. Degree certificates, if applicable a copy of an official translation if your degree certificate was issued in a language other than German or English

9. if applicable, notification of scholarship

Please note: Foreign doctoral students in the context of funding programs who are financed exclusively or predominantly by public funds from the German federal or state governments, e.g. receive a scholarship from these funds, pay the semester fees and contributions without the administrative fee of 50.00 €. If this applies to you, please also submit the scholarship notification and make sure that the duration of the scholarship is indicated.

10. transfer voucher with the date of the direct debit for the semester fees and contributions in the amount of 114,09 euros for the summer semester 2024, payable to the account of Freie Universität Berlin:

Recipient: Freie Universität Berlin
Credit institution: DEUTSCHE BANK PGK AG
IBAN: DE45100708480513128908
SWIFT or BIC: DEUTDEDB110
Reason for payment: Last name, given name, PhD
(Please only use this reference as “reason for transfer”)

Attention: For transfers from (non-EU) countries, additional bank charges may apply, which must be borne by the applicant. Please select the OUR option (you pay all transfer fees) when making transfers. This is the only way that the full semester contribution will go to Freie Universitaet's account. Otherwise, the enrollment will be delayed because the missing amount has to be reclaimed. In addition, when you transfer the missing amount, you still have to pay the additional transfer fees.

Enrollment will not take place until the corresponding amount has been received in full on the account of Freie Universität Berlin and when all other requirements have been met.