Application & Eligibilitiy Requirements  

• Your study visit for the preparation of your theses must be a self-organized stay in a European or non-European country that is related to your study program.
• The duration of stay is at least one month. 
• The maximum funding period is six months. 
• Longer study or research visits can only be funded for the maximum funding period. Projects that are shorter than the minimum duration of one month cannot be funded.
• Full enrolment at the Freie Universität Berlin is required.
• PhD students are not eligible for funding in the category of preparing final thesis, study abroad, direct exchange and internship.
• Please also read the general PROMOS grant conditions.

Required Documents

• Application Form

This link will take you to the application portal. There you will be able to complete your PROMOS application after registration.

• Motivation Letter

Motivation letters should be written in German. Only justified cases give student’s the permission to write in English. We recommend Adobe Acrobat Reader DC to fill out the form for reasons of compatibility. Please refrain from submitting handwritten applications. Mozilla Firefox may not support the application form.

• Transcript of records

As transcript of academic records, you can submit the printout “Übersicht Noten und Punkte” from the Campus Management system. Alternatively, you can submit a transcript which has been signed by your faculty’s examination office. Graduate students must additionally submit their undergraduate degree certificate.

• Certificate of Registration

You are required to submit a proof of enrollment at the FU for your study abroad.

• Proof of Nationality

We kindly ask you to submit a copy of an identity card or passport.

• Standardized letter of recommendation

Letters of recommendations can be completed by a lecturer/professor with the help of our form. Please note that language teachers or non-FU researchers are not accepted. The document, written in English or German, can be submitted with the application or sent to us directly by your assessor.
To fill in the form, we recommend downloading the form and only then entering the rating. If the ratings are entered first and the form is saved afterwards, they are often not transmitted.

• Proof of adequate language skills

Skills of the host institution's language of instruction or the work language must be proven for the application. The DAAD language certificates that are issued by the FU Berlin’s language center can be used for this purpose. Alternatively, you can submit a TOEFL or IELTS language test. If the language of your study project differs from the local language of the host country, please click here.

In any case, appropriate supporting documents must be included, otherwise your application will not be considered. Language certificates should not be older than two years. Native speakers can submit their high school diploma or other proof that they have completed an academic degree in the respective language.

• Proof of Correspondence with the host university or institution

• Checklist

Please use this checklist to ensure the completion of your application and attach it to your documents.

Submission of application documents

Please submit the aforementioned documents in one PDF in the order indicated in the checklist via mail: promos@campus.fu-berlin.de.