Certificates and certifications
The confirmation of enrolment serves as proof of your study time for your applicable pension insurance scheme institution.
This certificate is issued together with the certificate of deregistration at the end of your studies.
Should you require an additional certificate (for pension account clarification purposes) please apply by mail, fax or e-mail in writing to the Student Records and Registration office.
In order to enable us to issue these certificates we kindly ask you to provide us with the following information:
- last name, birth name, first name
- date of birth
- current address
- registration number, if available
- periods of enrolment (if necessary the initial period is sufficient)
The certificate will be send to you by mail.
Certifications and pre-certifications (Apostille from The Hague) are always carried out by the issuing department of FU Berlin.
That means, certificates and documents from the examination administration are certified in the examination offices. In addition, original certificates from the FU Berlin for the Apostille from The Hague are pre-authenticated there.
The student administration will pre-authenticate certificates of enrollment if they are required abroad. Due to the current pandemic situation, the application can be made by e-mail.
Depending on your student status, there are the following options for obtaining replacement copies/duplicates/certificates of enrollment.
1. I am enrolled at Freie Universität Berlin in the current semester
Important notice:
All current certificates (certificate of enrollment, certificate of academic progress, payment receipt, data control sheet) are available for download in your Self-Service online portal. There you will also find your information on re-registration. Certificates of enrollment from the 2020 summer semester onwards are available in your Self-Service as long as you are enrolled. Please print these out or save them digitally for your records as charges apply for replacement documents after de-registration.
The certificate of enrollment for each upcoming semester will be available as soon as your re-registration process has been completed.
Payment receipts of previous semesters that are not available in the Self-Service can be requested via email from the Student Records and Registration Office. These are issued free of charge.
Replacement copies that are subject to fees can be requested via Self-Service from the Student Records and Registration Office. In your Self-Service you will find all relevant information on how to request these documents, and making a payment via bank transfer including your individual personal transaction purpose code (“Verwendungszweck”).
Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.
Certificates and/or confirmation letters in relation to official forms – for example, forms required for BAföG, the DRV (the German pension system), the tax office, child benefit payments, survivor's pension for orphans, etc. – will not be issued separately. You should use your current enrollment certificate, which you can download from the self-service portal.
The Students Records and Registration Office can verify a document or certificate by adding an official stamp. Please contact the Student Records and Registration Office.
2. I am no longer a student of Freie Universität Berlin (“exmatrikuliert”/de-registered)
If you do not have access to the Self-Service of the Student Records and Registration Office anymore, please contact the Student Records and Registration Office in order to request a replacement copy. Please state in your request: the kind of replacement needed, relevant semester of replacement documents and indicating the purpose. You will then receive further information on fees and your individual reference for transfer, as well as the processing time. The replacement will be sent after receipt of payment by Freie Universität and may take up to 10 days.
Please note that individual certificates from the Student Records and Registration Office only refer to periods of study. For certificates regarding performance (e.g. transcripts of records; copies of degrees), please contact the appropriate examination office.
3. Information on charges for replacements/duplicates
Charges apply for replacements in case of loss/damage (in accordance with the schedule of fees delineated in the “Gebührenordnung Land Berlin”):
- Campuscard/ VBB transit ticket, currently 10,23 €
- Certificate of Enrollment, currently 6,14 €
- Certificate of Removal from the Register of Students, currently 6,14 €
- Other individual additional certificates provided by the Student Records and Registration Office, currently 6,14 €
- Payment Receipts, currently free of charge
- Certificate of Academic Progress, currently free of charge
Using the Self-Services Portal
Documents and Certificates
You can find your re-registration request in the left-hand panel of the Self-Service portal. Your documents are stored with your re-registration request for each semester.
As soon as you have completed all requirements for registration renewal, including the payment of your fee for the current semester, the status of your re-registration will change to "approved". After that you will be able to view and download all your documents under the “Documents” tab.
The documents will be stored and can be accessed at any time.
If you are enrolled for your first semester at Freie Universität Berlin, the above-mentioned documents can be found with your enrollment application. From your second semester onward, they are stored with your re-registration for each semester.
You can download all Certificates of Enrollment free of charge, starting from the 2020 summer semester.
In case you did not save the certificates of the 2020 summer semester and 2020/2021 wintersemester you can click on "create request" and then select "past enrollment certificates" and choose the relevant semester.
If you require a different certificate (from even earlier semesters), you can request this subject to a fee. For more details, take a look at the individual certificates.
Certificates of Academic Progress or Payment Receipts of previous semesters will be available free of charge as well. To receive a copy of these documents, please contact info-service@fu-berlin.de.
Yes, we're happy to issue you with individual certificates for a fee. To request one, click on “Create request” in the Self-Service portal and then select “Replacement Certificates/Replacement Campuscard” from the drop-down menu. In the next drop-down menu select “Other/individual certificates (fees charged).” Please provide as much detail as possible about what the certificate is for and what it needs to say in the free text field. You can then submit the request.
Please do not submit a request for an individual transcript of records! The Student Records and Registration Office is not authorized to issue certificates regarding performance. Please contact the appropriate examination office.
Once you have submitted the request, you will see it under“Replacement Certificates/Replacement Campuscard” in the left-hand panel. Open the link and be sure to check the information under “Fees.” There you will find the relevant information for making a payment via bank transfer including your individual personal transaction purpose code (“Verwendungszweck”).
Please note:
Certificates and/or confirmation letters in relation to official forms – for example, forms required for BAföG, the DRV (the German pension system), the tax office, child benefit payments, survivor's pension for orphans, etc. – will not be issued separately. You should use your current enrollment certificate, which you can download from the self-service portal.
The electronic certificate can be verfied with a stamp from the Student Records and Registration Office.
Trans*, inter* and non-binary students can decide for themselves which name appears on the documents issued by the FU. There is a simple application procedure for this, see Change of name.
The Students Records and Registration Office can verify a document or certificate by adding an official stamp. Please contact info-service@fu-berlin.de.
You can upload documents required for your re-registration under the "Documents" tab.
Please make sure that the file is not larger than 2MB and does not contain any virus. If needed please compress your document beforehand. The only accepted file formats are: pdf, jpeg, png, bmp
If the upload fails, please try again with a different file. If for any other reason the upload should fail, please submit your document by post to the Student Records and Registration Office or send an email to info-service@fu-berlin.de.
Note:
The ios format HEIC is not supported! Please make sure to change the format before uploading, when uploading pictures from an ios device.
Button Resubmit
Reupload a document
If a document uploaded by you has been marked as "incorrect" by the Student Records and Registration Office, you can upload a new document.
To do so, simply click on the "Upload Document" button again and then select the correct document. Don't forget to click "Resubmit" at the end.
The Student Records and Registration Office will now receive your new document and can review it.
Screenshot Self-Service: Create Request
Screenshot Self-Service: Download Documents
If you were enrolled at the Freie Universität Berlin in the 2020 summer semester, 2020/2021 winter semester, 2021 summer semester or 2021/2022 winter semester and did not take a semester on leave, you are eligible to print a certificate for an individualized period of study, which extends the standard period of study by one semester free of charge.
To request a certificate, please access the Self-Services and click on "create request" at the bottom of the screen. This opens a drop-down menu where you can select the request you want. Please select "certificate for individual standard period of study". This will open a further drop-down menu. Please select the semester for the certificate.
Click on "Submit".
The submitted request will appear in the sidepanel. Click on "documents" tab to view or print your document.
According to Section 126a of the Berlin Higher Education Act (BerlHG), in conjunction with paragraph 1 "Verordnung zur individuellen Regelstudienzeit auf Grund der COVID-19 Pandemie" from 11.12.2020 (GVBl. 2021 p. 2) an individualized period of study applies, which extends the standard period of study by one semester.
The following study programs/degrees are not eligible to receive a certificate for an individualized period of study.
- Doctoral Degree (Promotion)
- Studienkolleg
- Studienkolleg Preparatory Courses
- Preparatory Courses Welcome Program
- Exchange Programs
If you took a leave of absence during the 2020 summer semester, 2020/2021 winter semester, 2021 summer semester or 2021/2022 winter semester, you are not eligible to receive a certificate for an individualized period of study either.
Further information (in German): https://www.berlin.de/sen/wissenschaft/aktuelles/pressemitteilungen/2020/pressemitteilung.1031735.php
